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Medication Administration Guidelines for Students Attending Bloomington Public Schools

It is the responsibility of the guardian and health care provider to prescribe drugs, medications or home remedies. Medications should be administered at home under the supervision of the parent or guardian when possible. However, some students require administration of medications during the regular school day. In those situations, the following procedure will be followed.

Parent or Guardian Needs to Bring the Medication to School

If the parent or guardian is unable to bring the medication to school, they should contact the health associate at the school prior to sending the medication and also note the quantity of the medication being sent.

Health Care Provider Order for Medication or Medical Treatment and Parent or Guardian Authorization

Before medication (including over-the-counter, herbal or food supplements) will be dispensed by school staff, the school health office must receive authorization from the student’s licensed health care provider and from the parent or guardian.

We can also accept original or faxed copies of a prescriber’s order on their order forms or letterhead. Parental permission may be added to the prescriber’s form. Authorization must include:

  • Student’s Name
  • The name of the medicine
  • Dosage
  • The time of day it is to be taken
  • Duration of time it is to be taken
  • Licensed health care provider signature
  • Parent’s signature
Medication Authorization

The Health Care Provider Order for Medication or Medical Treatment and Parent or Guardian Authorization Form is also available from the school health office. For those students that have specified health concerns, the medication authorization can also be completed on an Emergency Care Plan.

Medication Authorizations are required at the start of each school year and automatically expire at the end of that school year. Students are allowed to carry their inhalers and Epi Pens with health care provider and parent or guardian authorization.

Prescription Medications

Prescription medications must be supplied in the original prescription bottle and completely labeled with: date, student’s name, name and dose of medication, name of prescribing health care provider, route of administration, clear directions for administration, and expiration date of medication.

Prescription medications brought to school in any other container will not be administered. No expired medications will be accepted by the health office. Questions regarding dosage and administration of the medications will be directed to the prescribing health care provider, or the parent or guardian, at the discretion of the school staff. Medications will be administered only after any questions have been resolved.

Over-the-Counter Medications

Over-the-counter medications must be provided in the original labeled container. Over-the-counter medications will only be administered to a student according to health care provider orders and parent or guardian consent. This includes, but is not limited to, medications, vitamins, supplements, and topical treatments. Please forward any questions regarding specific over-the-counter medications and its use to your school's health office.

Sharing of Medications Prohibited

Students may not share prescription or over-the-counter medications with other students. Appropriate disciplinary action may be taken if necessary, upon the determination by the principal or his or her designee, after an investigation that a violation of this procedure has taken place.

Unused Medications

When the use of a medication has been discontinued or is no longer needed by the student, it is the parent or guardian’s responsibility to pick up unused medications from the school. Parent or guardians will receive a reminder that their student has medication left in the health office at the end of the year. If the parent or guardian does not come to pick up the medication, or call the health office to make other arrangements for the medication to be sent home, unused medications will be disposed of by the district. Medications cannot be kept in the health office over the summer for the intent to be used the next school year.

Dispensing of Medication by School Personnel

When the Health Service Associate (HSA) is not available and a medication must be given, the Licensed School Nurse or Supervisor of Health Services in cooperation with the principal, will select a designated person to assume this responsibility. This designated person will be trained in the correct method of medication administration.

When any type of medication is found in a student’s possession, the teacher will contact the school health office. The parent or guardian will be asked to come and pick it up. The school’s guidelines on medication will then be explained.

Medication Changes or Termination

It is the responsibility of the parent or guardian to notify the school when a medication changes or if the medication is discontinued. Any changes must come with a signature from the licensed health care provider.

Field Trips

Health Service staff do not routinely accompany students on field trips. Prior to leaving the building, health service staff, teachers, parents or guardians, and students share in the responsibility for communicating health issues that may need to be addressed while on the field trip.

If medication is needed during the time of the field trip, another district employee will be designated to assume this responsibility, after receiving appropriate medication administration instruction. The student's parent or guardian may also choose to chaperone the field trip and dispense their child's medication.
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